Brief Summary of Minutes of Annual Meeting

NCERA 197 Agricultural Safety and Health Research and Extension Coordinating Committee Agricultural Equipment on Public Roads White Paper Sub-Committee September 27, 2007 Conference Call Minutes Attendees: Dennis Murphy  chairperson (Penn State), Marshall Martin  Administrative Advisor (Purdue), Bob Aherin (Univ. of Ill), Dee Jepsen (Ohio State), John Myers (CDC-NIOSH), Aaron Yoder (Penn State) The meeting was called to order at 3 pm EST by Bob Aherin with a welcome and participants introduced themselves. Update on other committee members for each topic of the white paper and progress report on 1st draft, reactions from participants 1. Papers were submitted by the High Speed Tractor group and the Horse Drawn Vehicle group. 2. All committee members welcomed others to their sub-committees and asked for help with recruitment. It was brought up that someone should ask John Shutske to participate, but we are unclear in what group. John Myers is having difficulties finding committee members that are not already involved in other groups. It was suggested that he contact Tom Karsky. We should also explore contacting our Farm Bureau contacts as well as others from nonprofit and government organizations. 3. Marshall Martin asked for clarification on the topic of Transportation of workers. To the best of the groups knowledge of previous discussions, it was decided that this topic referred to: a. Bus services provided by employers b. Transportation provided by the workers to and from worksites, and c. Independent or contract services 4. Clarification was also sought for the Rural / Urban interface. To the best of the groups knowledge of previous discussions, it was decided that this topic referred to: a. Roadway congestion b. Time of day c. Lighting and marking d. Escort vehicles e. Impact of biofuel feedstock production f. Drivers education of both tractor and automobile drivers 5. The licensing of drivers discussion identified: a. Should an auto style drivers license be required? b. Discuss the states with training programs like WI c. Which states have younger drivers? d. NSTMOP  National Safe Tractor and Machinery Operation Program e. Older drivers f. Age appropriate tasks  NAGCAT 6. The Lighting and Marking discussion identified: a. Bob is working on a outline b. Review the lighting and marking article from Successful Farming c. Review the ASABE PM-23 committee for potential members of all white paper committees i. Dwight B. CNH ii. Shannon B. JD iii. Swartz iv. Chuck Brundage AGCO v. Jim Carabba NYCAM vi. John Fischer vii. B. Mayeda Kubota viii. Loyd Redding ix. Murry Madsen Univ. of IA d. Blind Spot questions i. Cameras ii. Mirrors Discussion of NIFS Professional Development Session commitment 1. A schedule for the professional development session needs to be developed a. 3-4 hours b. Will this be a dialogue with NIFS members or will a final copy be presented? c. Can feedback from this session be incorporated into the final paper? d. How can we improve dissemination methods? 2. Should cover history to the future a. Where weve come from b. Where we are at now c. Where are we going 3. Regulatory Situation 4. Murphy will draft a presentation agenda and share with committee for comments. 5. Aherin volunteered to manage the professional development session. What is the purpose of the white paper? 1. It is most likely too long for a journal, other options: a. USDA Library b. ASABE Manuscript 2. It needs to be complete by NIFS, June 22nd to 26th, 2008 Should it be submitted to ASABE? 1. Should be in a Paper/Panel Discussion 2. Should be tailored to engineers 3. Possibly a history of NCERA 197 4. Abstract due Oct 19th 5. Murphy will draft an abstract and send to committee for comments. Timeline and Next Steps 1. All white paper subcommittees need to have a 1st draft to Dennis by Nov 1st, 2007 2. Dec 14 -- send out 2nd draft white paper, 3. Dec 18 -- second conference call, 10 am EST, identify external reviewers, 4. Jan 31 -- After review and revisions by NCERA members, send out 3rd draft to public for review and comments, 5. Feb 29 -- response needed, 6. March 31 -- final rewrite (4th draft), 7. April 24-25 -- face to face meeting in Washington DC  Brad to get room. Write a common introduction, identify overlap, rewrite as needed (5th draft). Conference call ended approximately 4:30 pm EST. Aaron Yoder, Recorder.